Many people have heard about cloud storage but they don’t really know what it is and how they can use it. Not everybody has a background in IT that’s why it is completely understandable why the notion of sending your files to some cloud storage company is a bit daunting. However, using cloud storage has a lot advantages that you just cannot replicate with an external hard drive, for example.
Let’s have a look at what you can do with cloud storage and why you might need it:
1. Cloud storage frees you from external hard drives
One of the best things about storing your data in the cloud is that it is accessible anywhere you go and where you have an internet connection (even in most developing countries that’s not a problem anymore). There is no need to carry and external hard drive around with you that a) could be stolen, b) could be lost or c) could break in any manner possible. With cloud storage getting your files is as easy as opening a web browser.
2. Sync your files across multiple devices
The best cloud storage solutions allow you to synchronize your files across your laptop, desktop and mobile device. What does syncing mean? Well, say you work on an important document at the office but you cannot finish it on time. If you save that presentation in your cloud storage folder it will be copied automatically to your mobile device and laptop so that you can finish it while commuting or at home.
3. Share & Collaborate
If you’re using a cloud storage solution for your files you can easily share files with your friends, family and colleagues. Just think about this: you’re on vacation with your children and spouse and you want to show your mother your beach house. Of course, you could upload your photos to Facebook but what if your parents don’t use Facebook? Just send them an email to a folder of your cloud storage solution and they can open it right away. Forget large email attachments that never arrive!
If you’re working remotely you can use those shared folders to collaborate with your team mates. Some solutions even allow to give special access rights to those folders.
4. Save cost
In many cases you can save quite a few bucks if you sign up for a cloud storage solution. Most of the time you will end up paying less than with external hard drives – also, your files are automatically backed up – not so on your external hard drive.
Automatic back-up of files recently became critical for one of our clients; JATC Union Local 351. They had experienced a ransomware attack that blocked their access to all files. With a cloud storage solution in place we were able to recover all files that were automatically backed up prior to the attack.
Many people are afraid about their files not being private. And rightfully so. Cyber Crime is on the rise and nobody is immune. In fact; 99% of computer users are vulnerable to cyber attacks simply as a result of everyday-software installed on your device(s).
Now one could argue if you don’t have anything to hide it doesn’t matter – but again, we are not just talking about celebrities and the possible hacking of their private photos. We are talking about the vulnerability of your sensitive data, your social security number, banking and credit card information, passwords and more. Luckily, many cloud storage solutions have proper file encryption technology in place to protect your files from Cyber Criminals and third parties such as the NSA.
Download the Union Built Cloud Brochure, Cloud Storage Solutions for Union Members and Offices.